Budget SpecialistProvide support to the Finance Manager in monitoring and reconciling divisional expenses against budget. Assist with grant, contract and clinical trial applications regarding budget and other components. Work with the faculty to submit project extensions and Just-In-Time submissions to the Office of Research Administration. Ability to put together or review Bio-sketches and other support pages for grant applications. Ensure compliance with all relevant university and/or agency regulations and restrictions. Set up budget file/accounts once award(s) has been granted or contract(s) signed. Work with faculty and administrative staff in the compilation of information related to expenditures and revenue budgets, including grants, contracts, and/or gift accounts. May assist in the development of budgets and budget projections. Review and reconcile monthly expense statements, monitor monthly expenditures, and gather supporting documentation for supervisor review and approval. Reconcile commitments/encumbrances on accounts. Work with faculty to monitor and allocate P-Card expenses to the appropriate accounts. Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging. Place orders and expedite deliveries with various vendors and suppliers. Verify shipments and follow up on status of orders and deliveries, resolve purchasing related issues. Help staff with any SAP issues regarding check requests, travel reimbursements and shopping cart submissions. Resolve problems as needed. Process invoices, check requests, shopping carts, purchase orders and payroll forms. Complete necessary documents and forms, apply appropriate codes and follow established processing procedures. Perform basic arithmetic operations to calculate and/or verify expense totals and account balances. Operate office equipment such as photocopier, fax machine, and calculator. Perform other duties as required. Qualifications: High School Diploma or GED required. Three years of related administrative and/or budget experience. Related coursework at the college level may substitute for experience. Strong organizational skills, multi-tasking abilities, and attention to detail required. Must have strong interpersonal and communication skills, both oral and written and be ability to maintain confidentiality. Experience with SAP system strongly preferred. Job Type: Full Time Contact: Johns Hopkins University Baltimore, MD United States
