Special Project Administrator - Internal Medicine - 23394 Essential Functions: POSITION SUMMARY: Position provides administrative assistance and office management to the Chairman of the Department of Medicine, which requires considerable judgment, tact, creativity, initiative and ability to work with confidential data. Responds to questions and inquiries in the absence of the Chairman, according to organizational and departmental policies and procedures. ESSENTIAL FUNCTIONS: 1. Types and composes correspondence for the Chairman. Drafts appropriate memos, letters or e-mail responses, as necessary. 2. Answers Chairman?s incoming phone lines, places calls for Chairman, and maintains log of telephone callbacks. 3. Coordinates and provides administrative support for monthly Division Chiefs and Faculty Business meetings. 4. Coordinates special programs at the direction of the Chairman, such as visiting professors, faculty recruitment, faculty retreats, special dinners, etc. 5. Anticipates and prepares materials needed by Chairman for conferences, meetings, telephone calls, etc. 6. Serves as backup support in the management of the extremely busy appointment schedule for Chairman, frequently utilizing tact, discretion and independent judgement. 7. Coordinates with existing support staff to implement new procedures involving cross-training and other projects under development. Preferred Qualifications: -Proficiency in Microsoft Word and other standard office equipment including dictation machine and multi-line telephone console required. Familiarity with Microsoft Excel and PowerPoint preferred. -Ability to use discretion and independent judgment, work under pressure, and adhere to short deadlines. -Ability to anticipate needs and exercise initiative in all aspects of office administration. -Ability to handle multiple situations with tact. -Excellent organizational skills and follow-through required. -Attention to detail and quality in all aspects of work performance required. Required Qualifications: Equivalent of Associate?s Degree with 5+ years comparable administrative/secretarial experience required. Supervisory experience and/or experience in an academic medical setting preferred. Applicant Special Instructions: Professional office environment with occasional pressure due to multiple calls, inquiries and deadlines. Benefits: This position is eligible for full-time benefits. Please visit our website at http://hr.wustl.edu to view a summary of benefits. Department Name/Job Location: This position is in the Department of Internal Medicine, General Clinical Practice. The position is located at the Wohl Clinic. This position is for the Medical School Campus. Job Type/Schedule: This position is full-time and works approximately 40 hours per week. Internal Applicant Instruction: This position is grade G10. Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type ? Performance Reviews or Letters of Recommendation. Salary Range: The starting salary range is $40,768 to $51,979 annually. EOE Statement: Washington University in St. Louis is an equal opportunity, affirmative action employer and encourages applications from women, ethnic minorities, veterans, and individuals with disabilities. Job Type: Full Time, Regular Contact: Washington University in St. Louis St. Louis, MO United States
