Finance & Administration Officer Position: Finance & Administration Officer EngenderHealth is an International Non-Governmental Humanitarian Organization

Finance & Administration Officer Position: Finance & Administration Officer  EngenderHealth is an International Non-Governmental Humanitarian Organization works to improve the health and well-being of people in the poorest communities of the world. We do this by sharing our expertise in sexual and reproductive health and transforming the quality of health care. Now, we would like to recruit well qualified Finance and Administration Officer for our Hawassa Satellite Office.  A. Job Summary  The Finance and Administration Officer will be responsible for ensuring the use of efficient financial system as per the standard operating procedures of ENGENDERHEALTH. In addition to this, the candidate will be overseeing the overall office management of the field office.     B. Duties and responsibilities  • Ensure that proper financial policies, procedures, and systems are operated and maintained at the field office.  • Ensure that all financial transactions are compliant with local laws, donor regulations, and internal policies  • Ensure that the program expenditure are within the available fund, annual budget and work plan.  • Process all payments including obtaining expenditure approval, effecting payments, and recording financial transactions.  • Maintain a comprehensive filing system for financial and administrative documents.  • Assist the Regional Team Leader in preparation of monthly budget forecast and advance requests.  • Assist Regional Team Leaders in preparation of annual budgets.  • Coordinate per diem and other workshop/training related payments and involve with per diem settlement where needed.  • Ensure well functioning of office equipment and facilities, arrange and coordinate with the logistics officer for repair and maintenance as required.  • Responsible for property management.  • Responsible for custodianship of property tag and proper consecutive utilization  • Ensure timely payment of office rent, telephone, fax, and other related payments.  • Ensure availability of sufficient office supplies, stationeries, and cleaning supplies.  • Follow-up on proper collection and filing of models for donated items  • Coordinate travel arrangement and oversee transport operations.  • Supervise support staff and support activities.  • Responsible for the custody of the Fixed Asset  • Follow up the Program staff request for temporary staff is sent on time and execute that the agreement is received in due time before the trainings are commenced.  • As directed by the Regional Team Leader, supervise and coordinate any events, meetings and occasions held by the program. Ensuring that all arrangements are made to ensure such events, meetings and occasions are successful.  • Preparation of monthly, quarterly and biannual financial and administrative reports on core activities  • Personnel management of EH as per SOP( Standard Operating Procedure) including keeping personnel related records & files as well as annual staff performance monitoring and evaluation  • Assist with the Follow up sub grantee activities in the region as per the directives given from the Central Office  • Ensure timely submission of government reports in consultation with regional team leader and country office finance manager.  • Ensure Inventory of fixed assets and stock items is made and reported quarterly (stock) and Biannually (Fixed Assets) to Central Office.  • Designing, implementing and keeping up efficient administrative practice of Engender health as per SOP.  • Follow up of Insurance related issues and outstanding settlement and communicate timely on any pending issues  • Monitor the budget utilization VS activity for the region and report the progress of budget utilization  • Maintain on file all government reports  • Follow up on Check and Petty Cash Register sheet and make timely decision for reimbursement request  • Custodianship of unused checks  • Custodianship of unused new and used old voucher pads and ensure timely communication for reprint/replenishment  • Responsible for timely completion of performance assessment for supervised staff  • Follow up and supervise Security and Cleaners or any outsourced support staff  • Any other responsibilities as directed by the Regional Team Leader/Operations Manager that is in line with the general concept of this position.     C. Education, Experience, Certificates and other Abilities — Essential  • BA in Accounting, Business Management, Financial Management or related field.  • Minimum 5 years relevant work experience for BA holders. GO experience is preferred.  • Work experience in a supervisory position is a plus.  • Good knowledge of financial principles and practices. -.  • Good knowledge of Microsoft office application software and good knowledge of MS Excel is mandatory.  • Excellent coordination skill, time management, and ability to prioritize tasks.  • Willingness to work under pressure.  • Ability to work under minimum supervision.  • Ability to effectively work in a team.  • Good command of English.  • Ability to travel when required,     • Required number of positions; One (1)  • Duty Station; Hawassa  • Deadline for application; on or before 26th August 2011  • Reporting to: Regional Team leader and functionally to Finance Manager     Interested applicants having fulfilled all the requirements listed above can send their applications with nonreturnable curriculum vitae and testimonials to the following address EngenderHealth Ethiopia;  P.O Box 156 code 1110  Addis Ababa For the best Latest Career Opportunities Vacancies And Employments